Question 1

A report written in the _____ order begins with whatever introductory material is needed to prepare the reader for the report.

Accepted Answer

A)   informal
B)   formal
C)   personal
D)   direct
E)   indirect

Question 2

Which of the following two prefatory parts may be combined as formality and length requirements decrease in a report?

Accepted Answer

A)   Table of contents and appendix
B)   Executive summary and letter of transmittal
C)   Letter of authorization and letter of transmittal
D)   Title page and title fly
E)   Executive summary and preview

Question 3

The majority of the reports written within companies are routine operational reports.

Accepted Answer

A) True 
 B)False

Question 4

_____ provide a written record of a group's activities and decisions, a history that includes announcements, reports, significant discussions, and decisions.

Accepted Answer

A)   Feasibility studies
B)   Prefatory pages
C)   Checklists
D)   Minutes
E)   Agendas

Question 5

Below the short-report form is a form that presents the entire report as a letter.

Accepted Answer

A) True 
 B)False

Question 6

Which of the following is true of the components of long, formal reports?

Accepted Answer

A)   The facts of authorization are particularly useful in reports that have transmittal messages.
B)   As the report's author, you should assume that readers have the same knowledge of the problem that you do.
C)   The purpose of report introduction is to prepare the readers to receive the report's findings.
D)   The purpose statement is a description of the situation that prompted the investigation.
E)   The problem statement conveys the goal of your investigation.

Question 7

A report written in the direct order begins with whatever introductory material is needed to prepare the reader for the report.

Accepted Answer

A) True 
 B)False

Question 8

List the four main ways in which short reports differ from long ones.

Accepted Answer

Apart from their makeup, short reports d...

Question 9

For certain types of problem-solving reports, writers study several courses of action and then propose the most desirable one. This is known as a _____.

Accepted Answer

A)   template macro
B)   template micro
C)   template merge document
D)   progress study
E)   feasibility study

Question 10

The first two pages of a long, formal report contain identification information.

Accepted Answer

A) True 
 B)False

Question 11

The writing in short reports differs from the writing in long reports in that:

Accepted Answer

A)   short reports include the prefatory parts that are appropriate for the report's length, formality, and reader.
B)   short reports generally need an elaborate coherence plan.
C)   readers of short reports will need many reminders of what they just read or previews of what they are about to read.
D)   most short-report situations are likely to justify personal writing because of their relatively routine nature.
E)   short reports often have long lives and are kept on file to be read in future years.

Question 12

The direct arrangement presents the most important part of the report right away.

Accepted Answer

A) True 
 B)False

Question 13

Which of the following differentiates the writing in short reports from the writing in long reports?

Accepted Answer

A)   Short reports often have long lives and are kept on file to be read in future years.
B)   Short reports generally need an elaborate coherence plan.
C)   Short reports are more likely to begin directly.
D)   Readers of short reports will need many reminders of what they just read or previews of what they are about to read.
E)   Short reports have greater need for introductory material.

Question 14

Since readers of most of the shorter, more informal reports do not understand their context and purpose, the reports require introductory material.

Accepted Answer

A) True 
 B)False

Question 15

Which of the following is one of the ways that the writing in short reports differs from the writing in long reports?

Accepted Answer

A)   Short reports include the prefatory parts that are appropriate for the report's length, formality, and reader.
B)   Short reports generally need an elaborate coherence plan.
C)   Readers of short reports will need many reminders of what they just read or previews of what they are about to read.
D)   Short reports have less need for introductory material.
E)   Most short-report situations are likely to justify impersonal writing because of their relatively routine nature.

Question 16

What is the most common arrangement of the prefatory pages?

Accepted Answer

The exact makeup of the prefatory pages ...

Question 17

Business writers use the _____ order because they know that their readers' main concern is to get the information needed to make a decision.

Accepted Answer

A)   indirect
B)   direct
C)   formal
D)   informal
E)   personal

Question 18

A _____ is a routine operational report except that it tends to be submitted on an as-needed basis.

Accepted Answer

A)   problem-solving report
B)   progress report
C)   template macro
D)   template merge document
E)   template micro

Question 19

Which of the following statements is true of the components of long, formal reports?

Accepted Answer

A)   When your investigation makes heavy use of published sources, you normally include either footnotes, a bibliography, or both.
B)   The executive summary reviews only the highlights of the report.
C)   The ending summary reviews the entire report, usually from the beginning to the end.
D)   The ending summary is more complete than the executive summary.
E)   As a rule, the appendix should include the charts, graphs, and tables that directly support the report.

Question 20

Letter reports for a company's board of directors should be written using the personal style.

Accepted Answer

A) True 
 B)False

Exam 12: Choosing the Right Type of Report

Which of the following differentiates the writing in short reports from the writing in long reports?

Correct AnswerverifiedShow Answer

The direct arrangement presents the most important part of the report right away.

Correct AnswerverifiedShow Answer

Which of the following is true of the components of long, formal reports?

Correct AnswerverifiedShow Answer

The first two pages of a long, formal report contain identification information.

Correct AnswerverifiedShow Answer

A report written in the direct order begins with whatever introductory material is needed to prepare the reader for the report.

Correct AnswerverifiedShow Answer

Which of the following statements is true of the components of long, formal reports?

Correct AnswerverifiedShow Answer

Business writers use the _____ order because they know that their readers' main concern is to get the information needed to make a decision.

Correct AnswerverifiedShow Answer

For certain types of problem-solving reports, writers study several courses of action and then propose the most desirable one. This is known as a _____.

Correct AnswerverifiedShow Answer

Letter reports for a company's board of directors should be written using the personal style.

Correct AnswerverifiedShow Answer

What is the most common arrangement of the prefatory pages?

Correct AnswerverifiedThe exact makeup of the prefatory pages ...View AnswerShow Answer

The majority of the reports written within companies are routine operational reports.

Correct AnswerverifiedShow Answer

List the four main ways in which short reports differ from long ones.

Correct AnswerverifiedApart from their makeup, short reports d...View AnswerShow Answer

The writing in short reports differs from the writing in long reports in that:

Correct AnswerverifiedShow Answer

A report written in the _____ order begins with whatever introductory material is needed to prepare the reader for the report.

Correct AnswerverifiedShow Answer

Since readers of most of the shorter, more informal reports do not understand their context and purpose, the reports require introductory material.

Correct AnswerverifiedShow Answer

Below the short-report form is a form that presents the entire report as a letter.

Correct AnswerverifiedShow Answer

Which of the following is one of the ways that the writing in short reports differs from the writing in long reports?

Correct AnswerverifiedShow Answer

_____ provide a written record of a group's activities and decisions, a history that includes announcements, reports, significant discussions, and decisions.

Correct AnswerverifiedShow Answer

Which of the following two prefatory parts may be combined as formality and length requirements decrease in a report?

Correct AnswerverifiedShow Answer

A _____ is a routine operational report except that it tends to be submitted on an as-needed basis.

Correct AnswerverifiedShow Answer

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The exact makeup of the prefatory pages ...
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Apart from their makeup, short reports d...
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