Question 1

The most common supplementary parts to include in a formal report are the appendix,the bibliography,and the index.

Accepted Answer

A) True 
 B)False

Question 2

In reports that are intended to lead to action,the recommendations section may be fairly extensive because it spells out exactly what should happen next.

Accepted Answer

A) True 
 B)False

Question 3

All appendixes should be

Accepted Answer

A)   listed in the table of contents, but not mentioned in the text of the report.
B)   mentioned in the text of the report, but not listed in the table of contents.
C)   mentioned in the text of the report and listed in the table of contents.
D)   included in the index, but not listed in the table of contents.
E)   printed in a font that is different than that of the report text.

Question 4

For electronic distribution of reports and proposals,you should

Accepted Answer

A)   always send documents as word-processor files, unless the audience requests otherwise.
B)   always send documents as PDF files, unless the audience requests otherwise.
C)   send the documents multiple times as email attachments, just to make sure they get there.
D)   send WordPerfect files, rather than Microsoft Word or PDF.
E)   do none of the above.

Question 5

The authors of an informational report have referred to a multitude of data on the spending habits of 18- to 25-year-old Americans.They want to provide readers with access to this information,but realize it's too lengthy to include in the body of the report.Where should they place it?

Accepted Answer

A)   Nowhere-it should simply be left out.
B)   In an appendix.
C)   After the letter of transmittal.
D)   Between the prefatory parts and the introduction.
E)   At the very end of the report, in a section labeled "Extras."

Question 6

The text of a proposal

Accepted Answer

A)   must always follow the AIDA plan.
B)   is usually presented in outline form.
C)   consists of the introduction, body, and close.
D)   should be italicized.
E)   is always organized using the direct approach.

Question 7

Unlike a synopsis,an executive summary may contain headings and visual aids.

Accepted Answer

A) True 
 B)False

Question 8

One important step in proofreading formal reports and proposals is to

Accepted Answer

A)   go back and use the most impressive words you can find to describe key concepts.
B)   proof your visuals thoroughly and make sure they are positioned correctly.
C)   not worry about typos-only content.
D)   simply rely on your software's spelling and grammar checkers to find any errors.
E)   keep in mind that speed is often more important than accuracy.

Question 9

Unlike reports,most proposals

Accepted Answer

A)   contain many supplementary parts.
B)   contain few supplementary parts.
C)   never contain an appendix.
D)   are never analytical.
E)   are written in an informal tone.

Question 10

Lengthy,complex reports often include two tables of contents: one that is very detailed and another that lists only major headings.

Accepted Answer

A) True 
 B)False

Question 11

Which of the following is not included in the prefatory parts of a formal report?

Accepted Answer

A)   Cover
B)   Letter of authorization
C)   Introduction
D)   Table of contents
E)   Title page

Question 12

Briefly explain how the components of a formal proposal often differ from those of other formal reports.

Accepted Answer

Formal proposals contain many of the sam...

Question 13

Using FedEx or UPS to deliver a formal report or proposal

Accepted Answer

A)   is a waste of money-first-class mail is almost always preferable.
B)   is necessary only when sending the document overseas.
C)   will, in most cases, make you appear desperate.
D)   will not provide the kind of online tracking service offered by the U.S. Postal Service.
E)   allows you to track the report and ensure that it is delivered on time.

Question 14

You're preparing a report on how to reduce network problems at your company's home office.Since the report is organized in the direct approach,the close should

Accepted Answer

A)   present the conclusions and recommendations for the first time.
B)   be relatively long.
C)   be relatively brief.
D)   end by asking readers what they think is the best course of action.
E)   make it clear that it would be foolish and irresponsible to ignore your recommendations.

Question 15

One of the headings in your report is,"Unexpected Price Increases." In the table of contents,the heading should

Accepted Answer

A)   be worded exactly the same way.
B)   not be included.
C)   be paraphrased.
D)   be in boldface type.
E)   be in all caps.

Question 16

What three main parts make up the text of a report?

Accepted Answer

The text of a report contains ...

Question 17

List at least three elements normally included in the body of a formal proposal.

Accepted Answer

(1)Complete details of the proposed solu...

Question 18

Briefly explain the difference between a synopsis and an executive summary.

Accepted Answer

A synopsis (or abstract)is simply a brie...

Question 19

List at least three factors that can help you decide what parts to include in a business report.

Accepted Answer

(1)The type of report you are writing, (...

Question 20

If you received written authorization to prepare a business report,you should respond with a letter of acceptance.

Accepted Answer

A) True 
 B)False

Exam 13: Completing Reports and Proposals

What three main parts make up the text of a report?

Correct AnswerverifiedThe text of a report contains ...View AnswerShow Answer

The authors of an informational report have referred to a multitude of data on the spending habits of 18- to 25-year-old Americans.They want to provide readers with access to this information,but realize it's too lengthy to include in the body of the report.Where should they place it?

Correct AnswerverifiedShow Answer

Briefly explain how the components of a formal proposal often differ from those of other formal reports.

Correct AnswerverifiedFormal proposals contain many of the sam...View AnswerShow Answer

All appendixes should be

Correct AnswerverifiedShow Answer

If you received written authorization to prepare a business report,you should respond with a letter of acceptance.

Correct AnswerverifiedShow Answer

List at least three factors that can help you decide what parts to include in a business report.

Correct Answerverified(1)The type of report you are writing, (...View AnswerShow Answer

One important step in proofreading formal reports and proposals is to

Correct AnswerverifiedShow Answer

You're preparing a report on how to reduce network problems at your company's home office.Since the report is organized in the direct approach,the close should

Correct AnswerverifiedShow Answer

The most common supplementary parts to include in a formal report are the appendix,the bibliography,and the index.

Correct AnswerverifiedShow Answer

Which of the following is not included in the prefatory parts of a formal report?

Correct AnswerverifiedShow Answer

Unlike a synopsis,an executive summary may contain headings and visual aids.

Correct AnswerverifiedShow Answer

Briefly explain the difference between a synopsis and an executive summary.

Correct AnswerverifiedA synopsis (or abstract)is simply a brie...View AnswerShow Answer

Using FedEx or UPS to deliver a formal report or proposal

Correct AnswerverifiedShow Answer

In reports that are intended to lead to action,the recommendations section may be fairly extensive because it spells out exactly what should happen next.

Correct AnswerverifiedShow Answer

One of the headings in your report is,"Unexpected Price Increases." In the table of contents,the heading should

Correct AnswerverifiedShow Answer

List at least three elements normally included in the body of a formal proposal.

Correct Answerverified(1)Complete details of the proposed solu...View AnswerShow Answer

Lengthy,complex reports often include two tables of contents: one that is very detailed and another that lists only major headings.

Correct AnswerverifiedShow Answer

The text of a proposal

Correct AnswerverifiedShow Answer

Unlike reports,most proposals

Correct AnswerverifiedShow Answer

For electronic distribution of reports and proposals,you should

Correct AnswerverifiedShow Answer

Correct Answer
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The text of a report contains ...
View Answer

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Correct Answer
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Formal proposals contain many of the sam...
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Correct Answer
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(1)The type of report you are writing, (...
View Answer

Correct Answer
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Correct Answer
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Correct Answer
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Correct Answer
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Correct Answer
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Correct Answer
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A synopsis (or abstract)is simply a brie...
View Answer

Correct Answer
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Correct Answer
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Correct Answer
verified

Correct Answer
verified
(1)Complete details of the proposed solu...
View Answer

Correct Answer
verified

Correct Answer
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Correct Answer
verified

Correct Answer
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